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Position Overview
We are seeking a detail-oriented and reliable AR Specialist to manage the company's accounts payable and accounts receivable functions. This role is responsible for ensuring the accuracy and timeliness of vendor payments, customer billing, collections, and reconciliations. The AP/AR Specialist will collaborate closely with Finance, Accounting, and Operations teams to support smooth financial operations and maintain strong relationships with vendors and clients.

Key Responsibilities

Accounts Receivable (AR):

Prepare and issue customer invoices, credit memos, and statements.

Record cash receipts, credit card payments, and bank deposits.

Monitor aging reports, follow up on past due accounts, and manage collections.

Work with customers to resolve billing inquiries and discrepancies.

Prepare AR reconciliations and support month-end close.

General Duties:

Assist with month-end journal entries and financial reporting.

Support audits by preparing schedules and documentation.

Partner with internal teams to streamline AP/AR processes and improve efficiency.

Provide excellent customer service to vendors and clients while ensuring compliance with company policies.

Qualifications

Associate or Bachelor's degree in Accounting, Finance, or related field preferred.

2+ years of AP/AR or general accounting experience.

Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle, Sage, or similar).

Strong knowledge of Excel (VLOOKUP, PivotTables) and Microsoft Office Suite.

High attention to detail and accuracy with strong organizational skills.

Ability to manage multiple priorities and meet deadlines.

Strong communication and problem-solving abilities.

Preferred Skills

Experience in a multi-entity or high-volume AP/AR environment.

Knowledge of GAAP and month-end close procedures.

Familiarity with expense reporting systems (e.g., Concur, Expensify).

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