Job Title: Accounts Receivable Specialist
Job Description

We are seeking a detail-oriented professional to manage a variety of accounts receivable functions. This role involves processing financial transactions, maintaining accurate records, and ensuring timely communication with clients regarding billing and payments.

ResponsibilitiesHandle daily financial operations including validation, classification, calculation, and entry of receivables.Generate and distribute invoices; prepare and record bank deposits.Reconcile customer accounts to confirm all payments are accurately posted.Address client requests such as invoice reprints and delivery confirmations.Validate rebate information and apply it to customer accounts.Investigate and resolve billing discrepancies and customer concerns.Follow up on outstanding invoices through reminders and direct outreach.Process incoming payments via checks, ACH, and credit cards.Perform daily tasks including ACH entries, check processing, invoice uploads, deposit tracking, and EDI/shipping documentation.Monitor aging reports and resolve overdue balances or credit issues.Maintain organized records of accounts receivable documentation.Send invoices through email, postal mail, and EDI platforms.Keep customer profiles updated in the ERP system.Review and finalize daily billing entries.Conduct collection calls to recover outstanding balances.Match credit memos to corresponding invoices.Draft proposals for potential bad debt write-offs.Support team initiatives and contribute to special projects as needed.Collaborate effectively with internal departments and leadership to meet shared goals.Uphold quality standards and suggest process improvements where applicable.Essential SkillsStrong attention to detail and high accuracy in data handling.Excellent analytical and problem-solving capabilities.Customer-focused with strong interpersonal communication skills.Proficiency in Microsoft Excel, particularly with pivots and lookups.Additional Skills & QualificationsExperience in accounts receivable, collections, credit memos, cash applications, account reconciliations, and aging reports.Familiarity with ERP systems, preferably Epicor, but open to others.Industry experience in Medical Devices preferred but not required.Ability to manage approximately 400 accounts.Willingness to be cross-trained on accounts payable to serve as a backup.Work Environment

This position is fully onsite with a schedule from 8 AM to 5 PM. The role involves working with a small team where you will be the only person in accounts receivable, reporting directly to a team leader. You will also be cross-trained to serve as backup for accounts payable. The office environment is collaborative, with a focus on achieving shared goals and process improvements.

Pay and Benefits

The pay range for this position is $58240.00 - $58240.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Placentia,CA.

Application Deadline

This position is anticipated to close on Jul 7, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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