(HYBRID) Billing Specialist

Job Description

We are seeking a diligent and detail-oriented Billing Specialist to manage customer accounts, ensuring efficient, prompt, and accurate billing and payment processes. The successful candidate will be responsible for processing client invoices, reconciling accounts, and coordinating billing and collection activities.

Responsibilities

Perform general duties on customer accounts to ensure efficient, prompt, and accurate billing and payment.Process client affiliate invoices within inter-company deadlines and reconcile affiliate accounts to the general ledger.Assign general ledger account numbers for manual invoices for proper distribution to accounts receivable sub-ledger.Process inter-company payment information using Excel spreadsheets.Process invoices for large customer accounts using an EDI function.Collect and consolidate billing information, confirm approval, and compile data for large customer accounts in Excel spreadsheets.Monitor all customer accounts for non-payment, short payment, and delayed payment.Review customer accounts and invoicing procedures for accuracy.Coordinate customer billing and collection activities, prepare and send invoices and statements to facilitate collection efforts.Monitor payments and generate routine reports.Correspond with existing customers by phone and email regarding past due invoices, answer customer questions, and address inquiries.Update customer account information as needed.Investigate and reconcile customer discrepancies and account transactions.Collaborate with internal stakeholders to verify the validity of account discrepancies.Maintain detailed records on delinquent customer accounts and participate in monthly accounts receivable meetings.Research sales and use tax issues.Process credit card payments.Provide support during interim, annual, and other financial audits.Participate in accounts receivable projects as applicable.Perform other duties as needed.

Essential Skills

3-5 years of experience in billing and B2B collections.Detail-oriented and accuracy important.SAP experience is preferred.Basic MS Excel skills preferred.Familiarity with standard accounting concepts, practices, and procedures.

Additional Skills & Qualifications

Associate degree in accounting or finance, or equivalent experience.Concur experience would be helpful.Experience with accounts payable and data entry.Familiarity with SAGE or other ERP accounting software packages.Previous work experience with Vertex sales tax software would be helpful.Ability to work in a hybrid team environment.Previous experience working for a multinational corporation would be helpful.Maturity and experience to work with all levels of management, employees, and customers.Good written and verbal communication skills.Strong attention to detail.

Work Environment

Work in a state-of-the-art building located in Sterling, VA. The position follows a hybrid schedule with 2 days in the office and 3 days working from home. Thursday is a mandatory in-office day.

Job Type & Location

This is a Contract to Hire position based out of Dulles, Virginia.

Contact Me:

Kaitland Clawson

View my availability here:

https://www.linkedin.com/in/kaitland-clawson-552605154/

Book an appointment

Pay and Benefits

The pay range for this position is $24.04 - $27.88/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Dulles,VA.

Application Deadline

This position is anticipated to close on Sep 25, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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