Job Title: Accounts Payables Specialist
Job Description

The Accounts Payables Specialist will manage the full cycle of accounts payable activities, from invoice intake through payment processing and vendor communication. This role focuses on accurate invoice review, three-way matching, timely payment runs, and employee expense reimbursements while using Excel and an ERP system. The position is ideal for someone who enjoys detail-oriented work, collaborating with colleagues, and building strong relationships with vendors in a supportive, family-oriented environment.

ResponsibilitiesMaintain the accounts payable email inbox daily and review receiving reports to determine which invoices are ready for processing and payment.Review invoices for accuracy and completeness, ensuring they align with purchase orders and receiving documentation using three-way matching.Route invoices requiring approval to the appropriate personnel and ensure all necessary site-level approvals are properly recorded before processing.Prepare and organize invoice batches for entry into the QAD ERP system or similar platforms.Enter invoice data accurately into the ERP system, maintaining up-to-date and precise accounts payable records.Respond to phone calls and inquiries from vendors regarding payment status, invoice processing, and account issues, providing clear and timely information.Run check payment batches on the 10th and 25th of each month in accordance with internal procedures (e.g., SP 401).Process employee travel and expense reimbursements on the 10th and 25th of each month in alignment with internal guidelines (e.g., SP 400).Perform reconciliations related to accounts payable to ensure data accuracy and resolve discrepancies promptly.Collaborate with internal departments to resolve invoice, approval, or payment issues and support smooth purchasing-to-payment workflows.Use Microsoft Excel to perform calculations, apply formulas, and support reporting or analysis related to accounts payable activities.Contribute to a positive, cooperative work atmosphere by communicating clearly and working effectively with colleagues and vendors.Essential SkillsAt least 3 years of accounts payable experience in a professional setting.Proficiency with three-way matching of purchase orders, receiving documents, and invoices.Hands-on experience with invoice processing and accounts payable workflows.Strong Microsoft Excel skills, including the ability to use formulas for calculations and basic analysis.Experience working with an ERP system for accounts payable; experience with QAD is helpful, but any ERP background is acceptable.Accurate data entry skills with strong attention to detail and organization.Effective verbal and written communication skills to interact with vendors and internal stakeholders.Ability to handle multiple tasks and deadlines, particularly around scheduled check runs and reimbursement cycles.Collaborative, easy-to-work-with attitude and strong interpersonal skills.Additional Skills & QualificationsPrior experience working with QAD or similar ERP systems for invoice and payment processing.background in reconciliation activities related to accounts payable or general accounting.Familiarity with standard accounts payable procedures, including scheduled check runs and expense reimbursement policies.Comfort working in a casual, team-oriented environment that values strong working relationships and open communication.Work Environment

This role operates in an office-based, casual work environment that emphasizes a family-type culture and supportive teamwork. Standard work hours offer a half-hour of flexibility, typically running from 7:30 a.m. to 4:30 p.m. or 8:00 a.m. to 5:00 p.m. The position uses an ERP system (such as QAD) and Microsoft Excel as core tools for invoice processing, payment runs, and reconciliations. The environment encourages collaboration, open communication, and a friendly, approachable attitude. A parking pass is provided for the lot, supporting convenient access to the workplace, and the dress code aligns with the casual nature of the office.

Job Type & Location

This is a Contract to Hire position based out of Cleveland, OH.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on May 8, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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