Itochu Building Products (IBP) Holdings is seeking an experienced Accounts Payable Vendor Management Specialist at the Dallas, TX headquarters.
Comprised of three subsidiary companies (Master Halco, Alta Forest Products, and US Premier Tube Mills), Itochu Building Products is the largest leading manufacturer and wholesale distributor of fencing products in North America.
The Accounts Payable (AP) Vendor Management Specialist will be responsible for updating, maintaining, and protecting IBP Holding’s vendor master data. This includes the proper review, creation, and modification of new or existing vendors while ensuring compliance with policy and audit controls. This role serves as the liaison supporting the business, vendors and peers, identifying and resolving issues preventing the timely processing & payment of invoices.
In addition, the AP Vendor Management Specialist supports Accounts Receivable with customer refund requests, provides guidance & support to facility locations along with other internal and external partners. This position plays an integral role with updating, maintaining and protecting IBP Holding’s master vendor data while helping to develop end-to-end P2P processes.
Why Join Itochu Building Products (IBP)?
A culture that values opportunity for growth, development and internal promotion Lucrative compensation package of $27.75 - $29.00Comprehensive medical and dental benefits programs 401 K retirement savings program with company matchTuition Reimbursement Plan
This is a very exciting time to join our company. We are continuing to grow (70 locations), introducing new products, making technological investments, and implementing innovative marketing strategies. We are also focused on our people -- our most important resource. At IBP, we believe in transparency, open communication, and rewarding success with a path to fully develop your potential while building a career.
Responsibilities Work with Accounts Payable, Purchasing, and other internal and external partners to maintain and facilitate workflow to ensure vendors are set up or modified timely, accurately, and in compliance with policyResearch, collect, and validate key vendor data such as W9 forms and Tax ID informationCorrect remit, purchasing and physical addresses, to include 1099 withholding informationMaintain vendor addresses according to the US postal service requirements and standardizationsSecure, validate, and maintain all vendor bank details in accordance with process and policy and work to drive direct deposit paymentsSupport Accounts Payable team on vendor set up related issues, research, and resolve where requiredEnsure customer refunds are processed in a timely manner and not duplicated via thorough, consistent reviewCleanse vendor profile and ensure existing vendor master data has all required documentation per JSOX requirementsEducate internal staff and locations on the vendor set-up process and need for proper documentationProvide excellent customer service and build solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workersPromptly respond to internal and external customer and vendors inquiries in a timely and professional mannerContribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiencyIdentify issues and escalate, as needed, to managementOther duties as assigned
Qualifications
Essential Qualifications:
Proficient with Microsoft Office, with a strong emphasis on ExcelAbility to multi-task, work under pressure, follow instructions, & meet deadlinesStrong organizational skills, accuracy, attention to detail, & follow through Strong listening, verbal, and written communication skillsWillingness and desire to contribute to continuous improvementStrong communication skills
Required Education and Experience:
High school diploma or equivalent; some college preferred3 to 5 years of Accounts Payable experienceMinimum 2 years of experience maintaining vendor master dataExperience with an integrated P2P processExperience with large ERP systems; INFOR application experience preferredAP Automation experience a plus; MEDIUS experience preferredExperience with internal controls associated with Accounts Payable and Vendor ManagementDemonstrated experience with problem research and resolutionUnderstanding of W9 entities for 1099 reporting purposesBasic knowledge of proper office procedures
Work Environment:
Office setting
Physical Demands:
This job requires the ability to sit, climb, stand, lift and/or move.
Position Type and Expected Hours of Work:
This is a full-time position. Days of work are Monday through Friday.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.
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