Job Title: Accounts Payable Specialist
Job Description

The Accounts Payable Specialist manages the end-to-end accounts payable process in a fast-paced, technology-driven environment. This role processes high volumes of invoices, supports corporate credit card and travel and expense programs, assists with general ledger accounting, and ensures compliance with tax and audit requirements. The specialist collaborates closely with cross-functional teams and vendors to resolve issues, improve processes, and maintain accurate, timely financial records.

ResponsibilitiesManage the full end-to-end accounts payable (AP) process, ensuring timely and accurate invoice processing.Process invoices as needed, maintaining a consistent weekly volume of at least 200 invoices and working toward a target of approximately 250 invoices per week.Collaborate cross-functionally with Supply Chain, Inventory Management, and Receiving to route invoices to the correct departments and resolve discrepancies.Identify and document root causes of payment delays and payment errors, and implement appropriate corrective actions.Maintain positive, professional relationships with vendors by responding promptly to inquiries and resolving payment issues.Identify and implement process improvements and system enhancements to increase efficiency and accuracy in the procure-to-pay cycle.Administer and enforce the corporate credit card policy, including cardholder setup, fraud monitoring, and monthly statement review and posting.Enforce the travel and expense policy, including expense report review, facilitating approvals, and ensuring accurate and timely reimbursement and payment.Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, certain accruals, and other relevant accounts.Assist with external financial statement audits by preparing schedules, providing documentation, and responding to auditor requests related to accounts payable and associated accounts.Ensure compliance with tax laws and regulations related to payables, including preparation of annual 1099 filings.Utilize accounting and collaboration tools such as NetSuite, Tipalti, Ramp, Excel, Slack, and ticketing systems to manage workflows and maintain accurate records.Perform accurate and efficient data entry to support invoice processing, reconciliations, and reporting.Essential SkillsAt least 3 years of experience managing an end-to-end accounts payable process.Demonstrated ability to process no less than 200 invoices per week in a high-volume environment.Proven experience working in a high-growth, technology-driven environment.Hands-on expertise with Tipalti and/or Ramp for accounts payable and corporate card management.Strong accounts payable knowledge, including invoice processing, procure-to-pay workflows, and vendor management.Proficiency in Microsoft Excel, including data entry and basic reconciliation tasks.Experience with NetSuite or similar ERP/accounting systems.Ability to perform accurate reconciliations and prepare journal entries for accounts payable and accruals.Strong attention to detail and accuracy in data entry and financial recordkeeping.Ability to work effectively in a fast-paced environment and manage competing priorities.Strong communication and collaboration skills for working with internal teams and external vendors.Additional Skills & QualificationsExperience using Slack or similar collaboration tools to coordinate with cross-functional teams.Familiarity with ticketing systems to manage and track finance-related requests and issues.Background in procure-to-pay processes, including coordination with Supply Chain, Inventory Management, and Receiving.Experience enforcing corporate credit card and travel and expense policies.Exposure to compliance activities, including support for external financial statement audits.Experience preparing or supporting annual 1099 filings and related tax compliance.Comfort working in a start-up or high-growth environment with evolving processes and systems.Ability to identify process inefficiencies and contribute to system and workflow improvements.Work Environment

This role is 100% on-site, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The environment is fast-paced and operates in a start-up mode, with a high volume of approximately 200–250 invoices processed per week and active routing of invoices to multiple departments. The team uses modern, technology-driven tools such as NetSuite, Tipalti, Ramp, Excel, Slack, and ticketing systems to manage financial operations and collaboration. The workplace offers a comprehensive benefits package, including 13 company-wide holidays, 31 days of paid time off (10 sick days and 21 vacation days), up to 5% employer 401(k) contribution matching, an equity plan for all employees, parental leave, medical, dental, and vision coverage, and short- and long-term disability. Employees also enjoy monthly sponsored events and a subsidized snack program, contributing to a collaborative and engaging office culture.

Job Type & Location

This is a Contract position based out of Everett, WA.

Pay and Benefits

The pay range for this position is $34.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Everett,WA.

Application Deadline

This position is anticipated to close on May 29, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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