Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support a large, growing healthcare system in the Albany area.

This role is responsible for managing full-cycle accounts payable activities across multiple campuses, ensuring accurate and timely processing of invoices, reimbursements, and related transactions. This is an excellent opportunity to join the largest regionally governed not-for-profit health system in northeastern New York and western New England, with strong potential for long-term growth and advancement.

Menands, NY$20–$23/hourFull-Time | Monday–Friday | 8:00 AM – 4:30 PM
Key ResponsibilitiesProcess invoices, reimbursements, refunds, and credits accurately and timely within ERP systemsReview and manage vendor invoices, ensuring proper documentation and approvalsCommunicate with vendors regarding payment status, discrepancies, and timelinesMonitor payment schedules, including discounts, rebates, and sensitive payment termsPrepare and distribute mailed paymentsMaintain and update supplier records to ensure accuracy of payment detailsTrack and manage invoices that cannot be processed in ERP, ensuring proper documentationRespond to internal and external inquiries in a professional and timely mannerAssist with month-end and year-end close activities, including 1099 filingsSupport compliance with company policies, procedures, and financial regulationsCollaborate cross-functionally with Finance, Treasury, and Supply Chain teams
Required Qualifications2+ years of Accounts Payable experienceExperience with full-cycle AP processingHands-on experience processing vendor invoices and managing vendor relationshipsProficiency in accounting/ERP softwareStrong Microsoft Office skills, особенно ExcelAssociate’s degree (or comparable experience)High attention to detail with strong data entry skills
Preferred SkillsExperience in healthcare or large, multi-entity organizationsAdministrative support experience (filing, scanning, documentation management)Strong organizational and communication skillsAbility to manage high-volume invoice processing
Work EnvironmentCollaborative Accounts Payable team of 15+ membersBusiness casual dress codeStructured weekday schedule (no weekends)
Why Join?Be part of a rapidly expanding healthcare systemStrong potential for contract-to-hire and long-term growthOpportunity to gain experience in a large, multi-campus financial environmentSupportive, team-oriented cultureJob Type & Location

This is a Contract to Hire position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Jun 1, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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