Description

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Overview:\nCommercial construction General Contractor is seeking an experienced Accounts Payable Administrator to join their Suisun, CA office. This person will primarily be responsible for managing all items related to their accounts payable process including: analyzing/processing invoices, purchasing/receiving documents, and expense reports, working with vendors and other team members to resolve past due invoices and reconcile monthly statements. This person will also oversee additional ad hoc administrative and general office management duties. This position is 100% in office; no remote work is available.\n\nResponsibilities: \nAccounts Payable/Subcontractor Maintenance(75%):\nResponsible for all accounts payable duties for all jobs and overhead; ensure project cost codes, and approvals are acquired.\nFull cycle invoice processing, approximately 300 invoices per month. \nCollection of waivers from subcontractors.\nEntry of all accounts payable-related documents into INTACCT accounting system.\nMonthly maintenance of vendor insurance certs, ensuring they are current and loaded into INTACCT as well as the vendor files.\nWeekly selection of open Payables submitted to Business Manager for approval, before requesting checks to be cut.\nSubmit credit applications for new vendor account setup.\nMonthly Credit Card and Fuel Card reconciliation.\nReconcile vendor statements.\nManage subcontract process: upload executed contracts, manage and upload change orders, receive subcontractor invoice, review invoices and compare to project budget allocation to ensure payments are processed on schedule in accordance with contract guidelines and payment terms \n\nOffice Management(25%):\nAnswer phones, assist callers, direct calls, and take messages in a professional manner.\nEnsure operation of office equipment by completing preventive maintenance, call for repairs, and maintain necessary supply levels.\nMaintain office supply inventory, anticipate needed supplies, place orders in timely manner.\nRetain filing system – both hard copies and electronic files.\nProvide general administrative work and assistance as requested.\nOpen, distribute mail and prepare outgoing mail.\nPrepare and arrange shipping services for documents through multiple providers (USPS, UPS, FED EX, etc.). Maintain log of all outgoing documents.\nMonitor incoming faxes, send outgoing faxes and scan, as required.\nMaintain schedules, event calendar and set appointments for management team.\nMake travel, events, training, luncheon, and meeting arrangements for management, office personnel and field employees.\nLocal errands (i.e.: picking up items at store, going to DMV, Fed Ex Dropoff, etc.).\nCreate, update, edit Ad Hoc reports as requested from a variety of departments.

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Skills

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Accounts payable, Invoice processing, construction accounting, construction, Accounting, Invoicing, Purchase order, Reconciliation, Payable, Way match, Microsoft office, Microsoft excel, Three way matching, Excel pivot tables, Vendor management, intacct, intacct erp, Sage intacct, sage 300 construction and real estate, invoice entry, invoice reconciliation, invoice issues, invoice resolution, invoice analysis, invoice software, sub contract, subcontractor management, subcontract management, subcontract administration, subcontractor relationships, lien release

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Top Skills Details

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Accounts payable,Invoice processing,construction accounting,construction

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Additional Skills & Qualifications

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3+ years of accounts payable experience within construction industry \nIntacct accounting experience preferred \nIntermediate excel skills \nPrior experience with liens and lien releases

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Experience Level

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Entry Level

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Job Type & Location

This is a Contract to Hire position based out of Suisun City, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Suisun City,CA.

Application Deadline

This position is anticipated to close on May 22, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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