Job Title: Accounts Payable Specialist
Job Description

We are seeking a dedicated Accounts Payable Specialist who excels in vendor communication and partnering via phone and email. The ideal candidate will manage vendor files, verify invoice authorizations, and ensure accurate coding and entry of invoices. You will also be responsible for generating weekly payment selections, processing approved selections, and maximizing available discounts.

ResponsibilitiesMaintain vendor files in the system and spreadsheet.Verify authorization on any non-PO invoices.Code and enter all invoices as required.Generate and process weekly payment selections.Run discount selections daily to capture all available discounts.Match invoices to checks for review and signature.Mail and distribute checks, and handle filing and scanning.Review vendor statements for missing invoices or potential issues.Resolve duplicate or unmatched invoices and receiving discrepancies.Perform AP close in the system and distribute necessary reports.Administer certificates of insurance and handle annual 1099 filings.Cross-train in other accounting positions.Research open invoices and credits on customer accounts.Collaborate closely with the Accounts Receivable team.Prepare weekly AR, credit, and collection reports.Understand regional sales tax rules, including use and resale certificates.Build positive relationships with customers and internal departments.Cross-train on cash applications desk.Handle various projects and duties as assigned.Essential SkillsMinimum 1 year experience in accounts payable.Experience with ERP software.Basic knowledge of general ledger and reconciliations.Competency in coding invoices.Proficient phone etiquette and strong customer service skills.Excel data entry skills.Additional Skills & QualificationsAmbitious with great attention to detail and organizational skills.High degree of accuracy and professional demeanor.Excellent customer service skills and phone confidence.Strong business math skills and 10-key by touch skills.Ability to multitask and understand priorities.Experience with various software including Excel, Outlook, and ERP systems.Excellent communication skills, both written and verbal.Work Environment

This position is 100% in-office, located near the Lloyd Center. The work schedule is Monday through Friday, 7 AM to 4 PM, in a blue-collar office environment. The company specializes in petroleum dispensing equipment distribution, service, sales, and specialty construction work. The team is family-oriented, with regular potlucks, cookouts, and company outings.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on May 22, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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