Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the end-to-end accounts payable process, with a particular focus on invoice processing, vendor relations, and joint interest billing within the energy sector. This role ensures accurate and timely payments, maintains strong vendor relationships, and upholds financial integrity through careful reconciliation and adherence to internal controls. The specialist uses accounting software and Microsoft Office tools to support efficient, compliant, and well-documented financial operations.

Responsibilities

Receive, review, and code vendor invoices accurately to the appropriate accounts and cost centers.Verify invoice details, including quantities, pricing, and terms, to ensure accuracy and compliance with company policies.Perform three-way matching of purchase orders, receipts, and invoices before processing payments.Organize and maintain invoice documentation and records in an orderly and accessible manner.Schedule and execute timely payments to vendors, ensuring adherence to agreed payment terms.Monitor accounts payable aging and follow up on outstanding items to maintain current and accurate balances.Respond promptly and professionally to vendor inquiries regarding payments, invoices, and account status.Maintain up-to-date and accurate vendor records, including contact information and payment details.Manage Joint Interest Billing (JIB) processes specific to the energy sector, including billing between partners and working interest owners.Ensure accuracy of JIB entries and allocations, and resolve discrepancies in coordination with internal and external stakeholders.Perform regular reconciliations of accounts payable sub-ledgers to the general ledger to ensure data integrity.Identify and resolve discrepancies or errors in invoices, payments, and vendor accounts.Adhere to established financial controls, policies, and procedures throughout all accounts payable activities.Use accounting software, such as PakEnergy/WolfePak, to enter, track, and report accounts payable and JIB transactions.Utilize Microsoft Excel, including pivot tables, to analyze accounts payable data and prepare reports as needed.Collaborate with accounting and finance team members to support month-end and year-end closing activities related to accounts payable.Communicate effectively with internal departments to obtain approvals, clarify charges, and resolve billing issues.Contribute to process improvements in accounts payable and JIB workflows to enhance efficiency and accuracy.

Essential Skills

Proven experience in accounts payable, including invoice processing and payment execution.At least 2 years of experience in accounts payable (AP).At least 2 years of experience in Joint Interest Billing (JIB), preferably within the energy sector.Strong knowledge of invoice processing, including coding, verification, and organization of vendor invoices.Hands-on experience with three-way matching of purchase orders, receipts, and invoices.Demonstrated ability to perform reconciliations and maintain financial accuracy and data integrity.Experience managing vendor communication and maintaining vendor records.Background in accounting within Oil & Gas or Carbon Capture, Utilization, and Storage (CCUS).Proficiency in accounting software, such as PakEnergy/WolfePak, or similar systems.Proficiency with Microsoft Office, particularly Excel, including the use of pivot tables.Strong attention to detail and accuracy in all aspects of accounts payable work.Effective communication skills, both written and verbal, for interacting with vendors and internal stakeholders.Demonstrated leadership capabilities in managing responsibilities and collaborating with team members.

Additional Skills & Qualifications

Experience working in the Oil & Gas industry or related energy sectors.Experience with Joint Interest Billing (JIB) processes specific to energy operations.Familiarity with financial controls and compliance requirements in an accounting environment.Ability to analyze accounts payable data and present findings using Excel pivot tables and reports.Strong organizational skills to manage multiple invoices, deadlines, and vendor relationships simultaneously.Capability to identify process improvement opportunities within accounts payable and JIB functions.

Work Environment

The Accounts Payable Specialist works in a professional office-based accounting environment focused on energy-sector operations. The role relies heavily on accounting software such as PakEnergy/WolfePak and the Microsoft Office suite, particularly Excel, to process invoices, manage Joint Interest Billing, and maintain accurate financial records. The position involves regular collaboration with accounting and finance team members, as well as frequent communication with vendors and partners. Work typically follows standard business hours, with periods of increased activity around month-end and year-end close. The environment emphasizes accuracy, adherence to financial controls, and consistent, reliable communication.

Job Type & Location

This is a Contract to Hire position based out of Allen, TX 75013.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Allen,TX 75013.

Application Deadline

This position is anticipated to close on May 27, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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