Job Title: Accounts Payable SpecialistJob Description The Accounts Payable Specialist processes, reviews, and manages all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the Finance team by maintaining strong financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations. The position offers long-term stability, clear growth opportunities, and strong benefits in a collaborative accounting environment. Responsibilities + Process a high volume of vendor invoices accurately and on time. + Perform 2‑way and 3‑way matching of invoices, purchase orders, and receiving documents. + Enforce the No PO, No Payment policy and escalate non‑compliant invoices appropriately. + Review invoices for accuracy, proper approval, and compliance with company policies. + Prepare and process weekly and monthly payment runs, including ACH, wire transfers, and checks. + Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports and investigate variances. + Coordinate resolution of GR/IR issues with Procurement and Receiving teams. + Produce and analyze weekly accounts payable aging reports, identify overdue items, and recommend corrective actions. + Perform regular reconciliations for top vendors and resolve discrepancies promptly. + Reconcile vendor statements and resolve pricing, quantity, and timing issues. + Prepare and review annual 1099 reports, ensuring accurate vendor classifications and payment totals. + Support internal control reporting by documenting and ensuring the effectiveness of accounts payable controls. + Record accounts payable transactions and adjustments in the general ledger. + Assist with month‑end and year‑end close activities, including accruals and account reconciliations. + Support internal and external audits by providing documentation, schedules, and clear explanations. + Communicate professionally with vendors and internal stakeholders to resolve inquiries and issues. + Identify and recommend process improvements to enhance efficiency and strengthen internal controls. + Use accounts payable software and ERP systems to process invoices, payments, and reconciliations. + Maintain accurate and organized records of invoices, payments, and vendor information. Essential Skills + 2+ years of accounts payable or general accounting experience. + Experience processing high-volume invoice transactions. + Experience with 2‑way and 3‑way matching of invoices, purchase orders, and receiving documents. + Intermediate Microsoft Excel skills, including vlookups and pivot tables. + Experience using SAP ERP or a similar ERP system such as Oracle, Peoplesoft, or D365. + Strong understanding of accounts payable processes and internal controls. + Experience with invoice processing, invoice reconciliation, and process payments. + Experience with accounts payable software and ERP-based accounting systems. + Ability to perform reconciliations for vendors, GR/IR accounts, and general ledger accounts. + Experience supporting month‑end processes, including accruals and financial reporting support. + Strong attention to detail and excellent organizational skills. + Ability to meet deadlines and manage priorities in a fast‑paced environment. + Strong communication and problem‑solving skills. + Ability to build and maintain effective vendor relationships. Additional Skills & Qualifications + Pursuing a degree in Finance, Accounting, Business Administration, or a related field is preferred. + Familiarity with tax exemption forms and 1099 reporting. + Experience with CRM systems such as D365 or similar tools. + General understanding of accounting principles and financial reporting. + Experience with Excel data entry and maintaining accurate financial records. + Comfort working within structured internal control frameworks and supporting internal control reporting. + Proactive mindset with an interest in identifying and implementing process improvements. Work Environment You receive 1–2 weeks of structured training to learn systems, processes, and procedures. The role is fully on-site with standard hours of 8:30 a.m. to 5:00 p.m., including a 30-minute lunch break. You work closely with a small, collaborative accounting team that includes accounts payable and accounts receivable professionals and report into the head of accounting. The environment is fast-paced but supportive, with clear processes, modern ERP systems such as SAP or similar platforms, and regular interaction with vendors and internal departments. The company offers excellent benefits, including very affordable insurance options for individuals and families, annual bonuses targeted at 10%, profit sharing, stock options, and a 401(k) plan with a competitive match that increases after two years, reflecting a strong commitment to long-term employee growth and financial well-being. Job Type & Location This is a Contract to Hire position based out of Boca Raton, FL. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Boca Raton,FL. Application Deadline This position is anticipated to close on May 12, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.