Job Title: Accounts Payable Specialist needed in Jacksonville FL! This is 5 days a week onsite!

Job Description

The Accounts Payable Specialist manages the full cycle of accounts payable activities, ensuring accurate and timely processing of invoices, payments, and expense reports. This role supports the finance team by maintaining up-to-date vendor accounts, assisting with month-end close, and contributing to strong financial controls in a growing organization with opportunities for professional development.

Responsibilities

Oversee the accounts payable inbox and manage the daily printing, stamping, and overall processing of invoices in a timely manner.Enter invoices and payment requests accurately into the ERP system.Verify that all invoices and expense reports have correct account coding and required approvals prior to payment.Ensure all invoices for the month are accurately entered prior to month-end close deadlines.Request and match invoices with purchase orders and follow up on open purchase orders as needed.Prepare and enter payment batches for vendors, including payment requests and employee expense reimbursements, into the ERP system.Assist vendors and employees with questions related to invoice processing and payment status.Document expenses for month-end accrual entries and provide complete and accurate information to accountants for general ledger posting.Periodically review vendor statements and reconcile them to the accounts payable aging report to ensure all vendor accounts remain current.Research and resolve discrepancies identified during vendor statement reconciliations or accounts payable reviews.Assist with audit procedures by providing documentation, explanations, and support related to accounts payable activities.Support the maintenance and improvement of financial controls within the accounts payable function.

Essential Skills

2 years of experience in accounts payable or at least 3 years of professional experience in an office setting.Hands-on experience with invoice processing and accounts payable workflows.Proficiency in data entry with strong attention to accuracy and detail.Experience working with purchase orders and matching them to invoices.Ability to perform reconciliations, including vendor statement and accounts payable aging reconciliations.Familiarity with three-way match or similar invoice matching processes.Basic computer skills and proficiency with Microsoft Office Suite.Ability to work on-site in Jacksonville, FL.Strong organizational skills and ability to manage multiple tasks and deadlines.Effective communication skills for interacting with vendors, employees, and internal finance staff.

Work Environment

This is a fully on-site position based in Jacksonville, FL, working Monday through Friday from 8:30 a.m. to 5:00 p.m. You will work in an office environment using an ERP system and Microsoft Office Suite to manage accounts payable activities. The organization is growing and offers room for professional growth and development. The team-oriented culture includes periodic shared lunches, creating opportunities to connect with colleagues and enjoy trying new food in a collaborative setting.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on May 12, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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