Accounts Payable Specialist

Job Description

The Accounts Payable (AP) Specialist is responsible for managing day-to-day invoice processing and vendor payments. This role ensures that all payables are accurate, approved, coded correctly, and paid on time. Additionally, the AP Specialist supports vendor management and month-end close activities, while assisting multiple departments with administrative projects.

Responsibilities

Process invoices end-to-end, including receiving, routing for approval, verifying, coding to general ledger/cost centers, and entering into the AP system (Computer Ease).Resolve discrepancies by handling invoice exceptions, credits, and disputes, coordinating with Operations teams.Ensure compliance and controls by obtaining proper approvals, maintaining separation of duties, collecting tax documentation like W-9 forms, and retaining supporting documents.Provide timely responses to vendor inquiries and internal stakeholders with a customer service mindset.Assist with project work for the accounting, HR, and marketing departments.

Essential Skills

Strong attention to detail.Ability to pick up other administrative tasks.Experience with invoices and accounts payable.Customer support experience.

Additional Skills & Qualifications

Experience in invoice processing and accounting.Proficiency in data entry and payable tasks.

Work Environment

This is an onsite role with the possibility of contract-to-hire, covering a maternity leave. The company is growing, which may lead to additional opportunities within the team.

Job Type & Location

This is a Contract position based out of Dane, WI.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dane,WI.

Application Deadline

This position is anticipated to close on Dec 19, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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