Job Title: Accounts Payable SpecialistJob Description We are seeking an Accounts Payable Specialist to manage multiple locations alongside other AP Specialists and the AP Manager. This role involves manually managing the AP inbox daily, processing bills accurately, and ensuring proper general ledger coding of invoices. The position requires establishing a good working relationship with both employees and vendors. Responsibilities + Manage multiple locations with other AP Specialists and AP Manager. + Manually manage AP inbox daily, ensuring bills are entered into Chase360. + Respond to internal and external emails efficiently. + Reconcile vendor AR aging to our vendor payable balance. + Review new and updated vendor documentation for the AP Manager. + Organize emails into the correct folders and follow up as needed. + Process bills accurately and ensure proper backup is attached. + Ensure correct general ledger coding of invoices. + Perform account maintenance, recording entries, and reconciling books of accounts. + Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies. + Ensure check requests and employee expense reports are properly documented. + Download all online invoices promptly to prevent late payments. + File paperwork correctly, whether in a filing system or electronically. + Assist with W9’s and 1099s to ensure proper tax reporting. + Stay informed of regulatory requirements and best accounting practices. + Assist in special projects as needed. + Work overtime as required. Essential Skills + 3+ years of accounts payable experience. + Strong communication skills. + Comfortable with change and doing things differently. + Experience working with an ERP larger than QuickBooks. + Proficiency in vendor setup and invoice management. Additional Skills & Qualifications + Excel skills are nice to have, but not required for pivots and lookups. + Willingness to learn and be trained. + Experience with 3-way match is preferred but not required. Work Environment This is a fully onsite position with a schedule that may include overtime as needed. The role is a 2-3 month contract with the potential to hire if there is sufficient workload. The position requires managing a high volume of 100 invoices per day, involving very manual entries. Job Type & Location This is a Contract to Hire position based out of Newport Beach, California. Pay and Benefits The pay range for this position is $24.04 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Newport Beach,CA. Application Deadline This position is anticipated to close on Oct 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.