Urgent Accounts Payable Specialist Job Description We are seeking a diligent and experienced Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing the accounts payable processes, ensuring accuracy and compliance with company policies and regulatory requirements. This role requires a keen eye for detail and a proactive approach to improving processes and supporting finance-related projects. Responsibilities + Review and verify invoices and payment requests for accuracy, proper documentation, and approval. + Match purchase orders, receipts, and invoices to ensure completeness and compliance. + Enter and process vendor invoices in the accounting system in a timely and accurate manner. + Prepare and execute payments via checks, ACH, wire transfers, and other approved methods. + Monitor accounts to ensure payments are up to date and resolve any discrepancies. + Maintain vendor records, including contact information, payment terms, and tax documentation. + Respond to vendor inquiries and resolve payment-related issues professionally and promptly. + Reconcile AP ledger accounts and assist with month-end closing activities. + Support audits by providing documentation and responding to inquiries from internal and external auditors. + Assist in tracking and reporting expenses for budgeting and forecasting purposes. + Collaborate with procurement and receiving departments to resolve invoice and PO mismatches. + Ensure compliance with company policies, internal controls, and regulatory requirements. + Identify opportunities to improve AP processes and support automation initiatives. + Generate reports and summaries using accounting software and business intelligence tools. + Perform other related duties as assigned to support the finance and accounting team. + Support special accounting projects and other duties as needed. + Flexibility to work extended hours during month-end close or when supporting special projects. Essential Skills + 2-3+ years of accounts payable experience with high volume invoice processing, 2/3 way match, and reconciling AP statements. + Proficiency in Excel, including basic functions, pivot tables, and vlookup. + Experience with Costpoint version 8.2. + Experience managing an AP backlog. Additional Skills & Qualifications + Associates or Bachelors degree in a relevant field. + Experience in government contracting (GovCon). Work Environment The work schedule is Monday through Friday, from 8 AM to 5 PM. The position offers the potential for permanent placement with a local government contractor. Job Type & Location This is a Contract position based out of Norfolk, Virginia. Contact Me: Kaitland Clawson View my availability here: https://www.linkedin.com/in/kaitland-clawson-552605154/ Book an appointment Pay and Benefits The pay range for this position is $23.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Norfolk,VA. Application Deadline This position is anticipated to close on Sep 15, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.