We are seeking an experienced Accounts Payable Specialist to join our growing organization. This role is responsible for managing vendor payments, financial transactions, and maintaining accurate records in accordance with company policies and procedures. You must be able to work well independently as well as in a highly collaborative team environment. As the organization grows, so will the demands of this position. The ideal candidate is a hands-on strategic individual who is happy to roll-up their sleeves and move between responsibility levels.

Key Responsibilities

Invoice Processing and Vendor Management

Process invoices accurately and timely for all assigned vendors, including: Retrieving invoices from AP group mailbox and vendor portals Routing documents for appropriate approvals Managing supporting documentation (contracts, PRs/POs, shipping documents) Maintain vendor relationships and resolve issues such as incorrect invoicing and erroneous late fees Verify new vendors' bank account information prior to initial payments 

Payment Processing and Documentation

Compile and organize voucher packets for payment processing Route appropriate transactions to HelpDesk for credit card payment Maintain weekly logs of new invoices in the disbursements file Document and track planned disbursements

Financial Analysis and Reporting

Prepare month-end accruals as assigned Process accounting reclassifications and adjusting entries as needed Support year-end audit processes and documentation requirements

System Management and Special Projects

Assist with process improvements Complete special projects as assigned by management