Job Description
As an Accounts Payable Specialist, you will be responsible for maintaining current accounts with vendors by accurately assigning invoices to the correct vendor identification numbers, matching them with the correct receipts, resolving discrepancies, and ensuring timely payments while taking advantage of all discounts. You will ensure that all payments are authorized according to established standards and comply with all relevant regulations. Additionally, you will be responsible for internal and external reporting in compliance with guidelines and regulations.
ResponsibilitiesEnsure all payments, both automatic and manual, are authorized according to the system's standards.Comply with city, county, state, and federal requirements and regulations for disbursements.Organize and maintain efficient storage of vendor information, ensuring compliance with federal and state document retention guidelines.Perform check runs and disbursements according to established schedules.Maintain W-9 and 1099 information and prepare annual 1099 reports.Resolve discrepancies with vendors and employees.Monitor unpaid invoices and open purchase orders.Perform other duties as assigned.Essential SkillsExperience in accounts payable and invoice processing.Proficiency in Microsoft Excel.Experience with three-way matching and purchase orders.2+ years of accounts payable experience.Additional Skills & QualificationsExperience with Oracle ERP or SAP is a plus.Experience with ERP systems.Work Environment
This role is based fully in-office in a newly renovated, spacious office located in downtown St. Joe. There may be potential for hybrid flexibility after training, but nothing is structured. The office hours are Monday-Thursday from 7:30 AM to 4:30 PM or 8:30 AM to 5:00 PM, and Fridays from 7:30 AM to 2:00 PM. You will work as part of a team with three other accounts payable professionals, reporting directly to the Accounts Payable Manager. The company is a prominent and historic part of the St. Joe community, known for its community involvement and offers opportunities for growth.
Pay and BenefitsThe pay range for this position is $22.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Saint Joseph,MO.
Application Deadline
This position is anticipated to close on Jul 14, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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