The Accounts Payable Specialist plays a key role in managing vendor-related financial operations and ensuring timely, accurate processing of invoices. This position collaborates cross-functionally to support process improvements and automation in a dynamic, fast-growing environment.

Responsibilities

Review and process PO and non-PO invoices for both U.S. and international vendors; ensure accurate coding and batch posting in NetSuiteMonitor and manage accounts payable communications across multiple subsidiary mailboxesPrepare complete accounts payable packages for NetSuite entry, including 3-way match documentation (purchase orders, receiving documents, check requests, and invoices)Verify invoice details such as quantity, pricing, and terms against purchase orders and receiving slips; resolve discrepancies in coordination with the warehouse teamSupport the implementation and transition to a paperless accounts payable systemPerform additional duties and projects as assigned to support the finance team

Qualifications

1–2 years of accounts payable experience; exposure to foreign markets preferredExperience processing high invoice volumes (approx. 300/week)Familiarity with 3-way match and invoice processing workflowsProficiency in NetSuite or similar ERP systemsBasic Excel skills with ability to perform data entry and analysisStrong reconciliation and analytical skillsExcellent written communication skillsHighly organized with the ability to manage multiple priorities and meet deadlinesComfortable working fully onsite in a fast-paced, deadline-driven environmentCollege degree strongly preferred; foundational understanding of accounting principles

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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