Job Description
The Accounts Payable Specialist is responsible for entering invoices, ensuring accurate coding of general ledger accounts, and applying purchase orders against invoices. This role involves reviewing for discrepancies, processing all payments timely, including permits, DMV renewals, quarterly estimated income taxes, monthly sales tax payments, and memorized transactions. The specialist will reconcile and pay credit card statements, set up vendor payments by credit card, and provide credit and resale information to vendors.
ResponsibilitiesEnter invoices and ensure accurate coding of general ledger accounts.Apply purchase orders against invoices and review for discrepancies including improper sales tax or freight charges.Process all payments timely including permits, DMV renewals, quarterly estimated income taxes, monthly sales tax payments, and memorized transactions.Reconcile and pay credit card statements.Setup vendor payments by credit card and provide credit and resale information to vendors.Review and reconcile monthly vendor statements.Request and review all vendor statements each month for credit balances not posted in QuickBooks and monitor RGA’s to ensure timely receipt of credits from vendors.Provide asset purchase documentation to bank for advances against credit line.Maintain supplies for accounts payable position, including checks and 1099’s.Maintain DMV registration, insurance and vehicle files, including vehicle disposal documentation.Maintain asset addition/deletion documentation.Maintain and use tax worksheet for monthly accrual of use tax.Monitor out of state purchases to ensure no sales tax is paid.Complete accurate and timely 1099 reporting and ensure W-9’s are received.Reconcile the petty cash account monthly and verify proper usage.Maintain files for contracts and leases and monitor expiration dates.Review daily online banking detail and post all deposits, credit card receipts, EFT, wire transfers, and miscellaneous debits to QuickBooks.Effectively work closely with other departments to complete common goals.Foster a cooperative and harmonious working climate conducive to maximizing employee morale and productivity.Perform other duties and responsibilities as required.Essential SkillsExperience in accounts payable and invoicing.Proficiency in QuickBooks.Strong reconciliation skills.Ability to process high volume of invoices (1200 per month).Excellent data entry skills.Additional Skills & QualificationsExperience in a manufacturing environment is desirable.Knowledge of tax and DMV regulations is beneficial.Strong communication and interpersonal skills.Work Environment
This position is fully in-office with a flexible schedule. Working hours are Monday through Friday, 7:30 am to 4:30 pm. The company offers a supportive atmosphere where employees are valued and involved in decision-making. They promote from within, providing opportunities for growth as the company expands. Enjoy BBQ/catered lunches on Fridays and company picnics.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oxnard,CA.
Application Deadline
This position is anticipated to close on Jul 11, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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