Work Schedule

Environmental Conditions

Job Description

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $40 billion. Our mission is to enable our customers to make the world healthier, cleaner, and safer. From advancing life sciences research and solving complex analytical challenges to improving diagnostics and driving laboratory efficiency, we empower our customers with innovative technologies and services.

Within Thermo Fisher, our Global Business Services (GBS) Shared Services team is transforming how we work, optimizing processes, and driving productivity. With over 2300+ colleagues across five global locations, including our Sofia site, we deliver scalable, cost-effective solutions. Since its establishment in 2013, the Sofia Finance Shared Services center has been operating for over 10 years with a proven track of record of success and growth and is designed to serve our global customers across various financial functions, including Procure to Pay, Record to Report and Order to Cash

The Accounts Payable Representative plays an important role in the "Procure to Pay" department, as their goal is to ensure proper processing of invoices for the realization of payments to our suppliers within the established time, taking into consideration the payment terms and company goals.

The position provides follow-up on the status of invoices and product delivery, analyzing and resolving disputes that arise, as well as maintaining constant communication with suppliers.


Main Responsibilities:

· Request the update of corporate supplier information in the respective systems when required, to the team in charge of this process.

· Perform the analysis of invoices against the information indicated in the established system and have the documentation required to establish if the invoices can be processed for payment to suppliers.

· Ensure that the invoices for payments to suppliers are accurately entered into the established systems.

· Analyze the information on the invoices in order to resolve discrepancies that may arise, identifying the root cause to avoid incorrect application of payments and/or critical issues.

· Carry out the invoice blocking process when required and wait for the appropriate approval to unblock them and proceed with the payment.

· Develop technical knowledge of the different systems used in the company, to facilitate the processing of information.

· Identify, analyze and resolve disputes presented by suppliers regarding the payment of outstanding invoices, to avoid credit withholding.

· Provide assistance to suppliers by solving and following up on situations involving the processing and payment of invoices.

· Provide support in resolving cases or discrepancies, according to the needs of the operation and management guidelines.

· Maintain involvement and communication via phone, email, chat or any other means with internal and external customers involved in the processes.

· Find opportunities for optimization and continuous improvement of processes related to the department, through communication with other departments to establish new strategies and apply standard processes.

· Support in the training of new employees regarding established processes and policies.

· Provide support and carry out any other request required by the company's needs.


Basic Requirements

· Technical high school diploma or advanced university bachelor's student in Business Administration, Accounting, Economics or related to the position.

· 2 - 3 years of experience in the area.

· Experience in Shared Service Centers.

· B2 level of English. Proficient in English written and spoken.

· MS Office: Word, Power Point, Outlook - Basic+ Excel.

· Experience in at least one ERP (Oracle, SAP, JDEdwards and/or Mainframe).


Additional requirements (not required)

· Experience in report analysis.


Competencies

· Offers trust among on-site and off-site customers.

· Adopts continuous improvement using the internal model to improve processes and solve problems.

· Works to meet business objectives.

· Proactively seeks options for development and can be challenged using both formal and informal development channels.

· Understands the stages of their job and demonstrates strong business and process knowledge.

· Develops relationships and partners with others to achieve goals.

· Relates openly, comfortably, and professionally with different people.

· Demonstrates professional standards (punctuality, efficiency, attention to detail, integrity) and ensures tasks are completed.

· Places high value on safety in the workplace for both self and others.

· Seeks appropriate information and uses tools to solve problems, prior to deciding.

We are seeking a dedicated professional with a keen attention to detail and strong financial analysis skills. The ideal candidate will excel in vendor relationship management and place a high emphasis on continuous improvement. This role requires effective team leadership and collaboration, along with adaptability to changing environments. We value ethical conduct and are looking for someone who embodies these principles in their work.

Why Thermo Fisher Scientific?

We pride ourselves on our inclusive and collaborative culture, where every voice is valued, and ideas are encouraged. We believe that diversity and inclusion are essential for fostering innovation and driving business success. As an equal opportunity employer, we are committed to providing a workplace that is free from discrimination and harassment.

Apply today and be part of a company that is making a difference!

Join us in our mission to enable our customers to make the world healthier, cleaner, and safer.