Accounts Payable Email Administrator

Pay Rate: $17.00 – $20.00 per hour

Schedule: Monday–Friday | 8:00 AM – 4:30 PM (30-minute lunch)

Location: Albany, New York

Position Summary

The Accounts Payable Email Administrator supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email, with occasional phone calls as needed.

The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks.

Key ResponsibilitiesVendor CommunicationCommunicate with vendors primarily via email to provide payment updates and request information.Follow up on missing or unclear invoice details to support timely processing.Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.Accounts Payable & Administrative SupportEnter invoices into the Workday system accurately and efficiently.Spot-check entered data for accuracy and completeness.File and organize paper and electronic records once invoices are entered.Support the AP team with general administrative tasks as needed.Required Qualifications1–3 years of experience in data entry, accounts payable support, or administrative rolesCollege degree requiredStrong written communication skills, especially professional email correspondenceHigh attention to detail and accuracyBasic to intermediate proficiency with Microsoft Excel and other office toolsComfortable working in fast-paced, transactional environmentsPreferred QualificationsPrior exposure to Accounts Payable or finance operationsExperience using Workday or similar ERP systemsStrong organizational and filing skillsAbility to prioritize tasks and follow up independentlyWork EnvironmentOffice-based Accounts Payable department with 15+ team membersProfessional, collaborative team atmosphereBusiness casual dress codeConsistent weekday schedule offering strong work-life balanceWhy This RoleJoin the largest regional healthcare system in the areaStrong potential for long-term employment and internal growthGain valuable experience supporting healthcare finance operationsStable daytime hours in a collaborative team environment

Job Type & Location

This is a Permanent position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Apr 20, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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