Job Title: Accounts Payable CoordinatorJob Description

Join a dynamic and fast-paced environment where we provide modular space solutions and workforce accommodations across diverse sectors such as oil and gas, mining, and education. We are looking for a Contracts Administrator to support our Workforce Solutions Business Unit in Calgary, Alberta. This role requires strong business acumen and experience in accounting and contract administration.

ResponsibilitiesCreate and track Purchase Orders and GRPOs, and process accounts payable invoices for payment.Enter data into an SAP system, including contract documents, purchasing, and billing.Establish and maintain strong working relationships with sublease vendors and operational subcontractors.Ensure all AP invoices align with contract third-party agreements and rental billing.Manage and maintain vendor setup, maintenance, and payment details database.Address issues such as unpaid or incorrect invoices, purchase order, and pricing discrepancies.Monitor vendor accounts to ensure payments are up to date by reconciling monthly statements and related transactions.Correspond with vendors and respond to inquiries.Establish and maintain strong working relationships with internal and external stakeholders.Perform other duties as assigned.Essential Skills2+ years of Accounts Payable experience, including invoicing.Experience resolving invoice and vendor issues.Proven track record of processing a large number of invoices (200-300 per month).Customer service skills with vendors, including phone and email follow-ups for payments.Proficiency in Microsoft Suite (Outlook, Excel pivot tables, v-lookups).Experience with large ERP systems such as SAP or Oracle.Additional Skills & QualificationsSAP Business One experience (upcoming ERP implementation).Month-end process experience.Strong work ethic with the ability to handle large volumes of work.Ability to work well with a variety of personalities.Eagerness to learn and highly detail-oriented.Self-starter with strong organizational and time management skills.Ability to thrive in a fast-paced and dynamic work environment.Work Environment

Work hours are Monday through Friday, 8 AM to 5 PM, with a 1-hour lunch break. This is an in-office position. You will report to the Contracts Admin Supervisor as part of a team of six accountants, plus the Supervisor. The team is focused and driven, providing opportunities for career development and internal promotion.

Job Type & Location

This is a Contract position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $25.96 - $25.96/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

\n

\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

\n \n

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

\n \n

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n \n \n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n