Job Description
The Accounts Payable Coordinator is responsible for executing clerical, informational, and record-keeping tasks as assigned by the Accounts Payable department. This role ensures timely submission of supporting documents for purchase transactions with both internal and external clients. Key responsibilities include processing inventory and non-inventory invoices for payment, and maintaining accurate records across all company departments.
ResponsibilitiesManage the full cycle accounts payable process, including entering invoices and performing 2/3-way matching with purchase orders.Handle expense reports, check runs, ACH/Wire payments, and vendor reconciliations.Accurately code invoices with general ledger numbers.Select invoices for check printing based on due dates.Match paid invoices with signed checks.Open and distribute mail, email, and internal communications within the department.Distribute invoices to various departments for approval.Resolve discrepancies with Purchasing and/or vendors and follow up as necessary.Maintain accurate vendor information and conduct W9 reviews.Respond to phone inquiries and assist internal departments and vendors.Pull documentation as needed for audits.Perform additional tasks as assigned to meet company goals.Essential SkillsExperience in accounts payable and invoice processing.Proficiency in three-way match and ACH payments.Strong skills in Microsoft Excel.Ability to handle payroll and filing tasks.Competence in physical inventory management.Additional Skills & QualificationsHigh School diploma with some college-level Accounting or Business courses.At least one year of experience in an Accounts Payable or related department.Fluency in English for speaking, reading, and writing.Ability to read and interpret documents such as invoices, purchase orders, and receiving documents.Strong mathematical skills, including accurate calculation of sales tax amounts.Proficient in Accounting software and MS Office Suite.Work Environment
The position is on-site, working within a cubicle setting as part of the accounting team. The company has a large presence, having been established for over 50 years, offering a stable and professional work environment.
Pay and Benefits
The pay range for this position is $28.85 - $28.85/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Los Angeles,CA.
Application Deadline
This position is anticipated to close on Jul 2, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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