Job Title: Accounts Payable Clerk

Job Description

This role focuses on full-cycle accounts payable processing in a high-volume environment using Ariba and SAP. The Accounts Payable Clerk uploads and processes invoices, maintains accurate financial records, supports payroll and statutory remittances, and contributes to financial reporting and year-end activities. The position offers exposure to a hospital environment, significant autonomy, and opportunities to develop and grow within accounts payable.

Responsibilities

Upload and process invoices accurately in the Ariba system, handling approximately 200 invoices per week.Maintain complete and accurate financial records by establishing, monitoring, and balancing various accounts using computerized bookkeeping systems.Prepare and post journal entries, reconcile bank and credit accounts, maintain the general ledger, and assist in the preparation of financial statements.Process payroll by calculating wages, overtime, and deductions in a timely and accurate manner.Respond promptly and professionally to vendor and internal emails regarding payments, invoice status, and related inquiries.Obtain all required approvals before processing payments to ensure compliance with internal controls and policies.Complete and submit statutory remittances, including GST/HST, payroll source deductions, workers’ compensation reports, pension contributions, and other required government filings.Generate financial, statistical, and accounting reports to support management decision-making and regulatory compliance.Coordinate with external accountants to support year-end procedures and audits.Manage the shared accounts payable mailbox by retrieving invoices each morning and moving them to your working folder.Maintain and process invoices from your individual outbox, ensuring timely posting and payment.Participate in weekly payment runs, rotating responsibility with a team of AP clerks, and process special or off-cycle payments when needed.Manage increased invoice volume during year-end periods, handling approximately 70–100 invoices during peak times in addition to regular workload.Reconcile vendor statements and resolve discrepancies related to purchase orders, invoices, and payments.Support continuous improvement of accounts payable processes and contribute to a collaborative team environment.

Essential Skills

Proven experience in full-cycle accounts payable, including invoice processing, purchase order matching, reconciliations, and weekly payments.Hands-on experience with Ariba, including uploading and processing a high volume of invoices (approximately 200 invoices weekly).Practical experience using SAP ARIBA to pay invoices and manage accounts payable transactions.Strong Excel skills, including statement reconciliations and use of lookup functions such as H&V (e.g., VLOOKUP or similar).Ability to manage high volumes of invoices accurately and efficiently while meeting deadlines.Solid understanding of bookkeeping principles, including journal entries, trial balances, and general ledger maintenance.Experience reconciling bank and credit accounts and supporting financial statement preparation.Knowledge of payroll processing, including calculation of wages, overtime, and deductions.Familiarity with statutory remittances such as GST/HST, payroll source deductions, workers’ compensation, and pension contributions.Strong attention to detail and accuracy in data entry and financial record-keeping.Effective written and verbal communication skills for interacting with vendors, internal stakeholders, and external accountants.Ability to work both independently with autonomy and collaboratively within a team of accounts payable professionals.

Additional Skills & Qualifications

Experience working in a hospital or healthcare-related environment is an asset.Comfort working in a fast-paced setting with fluctuating invoice volumes, particularly during year-end periods.Ability to prioritize tasks, manage multiple deadlines, and adapt to changing business needs.Strong problem-solving skills to investigate and resolve invoice, payment, and reconciliation issues.Proactive approach to process improvement and willingness to learn new systems and procedures.Professionalism and reliability in handling sensitive financial information and adhering to internal controls.

Job Type & Location

This is a Contract position based out of Scarborough, ON.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Workplace Type

This is a fully onsite position in Scarborough,ON.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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