Accounts Payable Clerk

Pay Rate: $20.00 – $24.00 per hour

Schedule: Monday–Friday | 8:00 AM – 4:30 PM (30‑minute lunch)

Position Overview

The Accounts Payable Clerk / Specialist is responsible for processing and managing accounts payable transactions that support the operations of multiple healthcare campuses. This role ensures invoices, reimbursements, refunds, credits, and related transactions are processed accurately, timely, and in compliance with established policies and regulations. This position requires a detail‑oriented professional with strong accounts payable experience, comfort working in an ERP system, and the ability to provide excellent service to both internal departments and external vendors.

Key ResponsibilitiesAccounts Payable ProcessingProcess invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP accounting software.Ensure payments align with Treasury cash allocations, including awareness of invoices with special payment terms, rebates, or early‑payment discounts.Identify issues requiring escalation and address them in a timely manner.Compile and distribute mailed payments accurately and efficiently.Compliance & DocumentationEnsure compliance with all applicable policies, procedures, and regulations.Verify invoices and reimbursements include required documentation and approvals.Maintain supplier file accuracy to ensure payments are issued to the correct vendor, location, and payment method.Maintain supporting documentation and records to meet financial and regulatory requirements.Vendor & Internal SupportRespond promptly and professionally to vendor and internal inquiries regarding invoice processing, policies, and payment status.Provide education and guidance to departments and suppliers as needed.Maintain outstanding customer service standards with all stakeholders.Data Management & ReportingMaintain databases and related files for supplier invoices that cannot be processed in the ERP system.Review and update pending invoice documentation at least weekly.Assist with monthly and year‑end activities, including 1099 preparation.Support identification and recovery of unclaimed funds.CollaborationWork collaboratively with Finance, Treasury, Supply Chain, Receiving & Distribution, and other departments to support organizational operations.Contribute to a team‑oriented, efficient, and service‑focused Accounts Payable environment.Required Qualifications2+ years of Accounts Payable experienceAssociate’s degree requiredStrong experience working with accounting or ERP softwareProven ability to process vendor invoices accurately and efficientlyStrong attention to detail and organizational skillsProfessional communication skills for internal and external interactionsAbility to manage deadlines in a high‑volume environmentPreferred / Nice‑to‑Have SkillsProficiency with Microsoft Office, especially ExcelData entry and spreadsheet management experienceAdministrative support experience (filing, scanning, documentation)Strong typing speed and computer skillsExperience supporting month‑end or year‑end close activitiesHealthcare or large‑organization AP experience (plus)Work EnvironmentOffice‑based Accounts Payable department (15+ team members)Business casual dress codeCollaborative, structured, and deadline‑driven environmentStable weekday schedule with strong work‑life balanceWhy This RoleJoin the largest healthcare system in the regionStrong opportunity for long‑term employment and internal growthExposure to complex, high‑volume AP operationsWork in a professional, supportive finance team



Job Type & Location

This is a Permanent position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Apr 20, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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