Accounts Payable Specialist

Albany, NY

We’re seeking a detail‑oriented Accounts Payable Specialist to support daily financial operations across multiple campuses. In this role, you’ll play a critical part in ensuring invoices, reimbursements, refunds, and vendor payments are processed accurately, on time, and in compliance with organizational policies and regulations.

If you take pride in precision, enjoy supporting internal teams and external partners, and want to be part of a collaborative and well‑established finance group, this role offers consistency, impact, and long‑term growth potential.

What You’ll Do

As an Accounts Payable Specialist, you’ll manage the full lifecycle of payable transactions while providing outstanding service to stakeholders throughout the organization:

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on schedule using the organization’s ERP system, in accordance with cash allocation guidance from TreasuryIdentify exceptions, discrepancies, or incomplete documentation and take appropriate action to resolve issuesCompile, review, and distribute mailed payments promptly and accuratelyEnsure compliance with all applicable policies, procedures, and regulations by verifying required documentation and approvalsMaintain supplier records and standards to ensure correct invoice processing and payment issuanceManage and track invoices that cannot be processed in ERP, maintaining accurate documentation and supporting filesRespond to inquiries from departments and suppliers in a professional and timely manner, providing guidance on invoice status, reimbursements, and payment processesSupport monthly and year‑end close activities, including 1099 preparation and reportingAssist with identifying and recovering unclaimed funds on behalf of the organizationMaintain organized records to support audits, reporting, and regulatory complianceCollaborate with colleagues across departments to support organizational operations and deliver excellent customer serviceWhat You Bring

Required Skills & Experience

Prior Accounts Payable experienceStrong vendor communication and customer service skillsAdvanced Microsoft Office capabilities, with a strong emphasis on ExcelExcellent attention to detail and data accuracyStrong typing and general computer skillsExperience with administrative tasks including filing, scanning, and documentation management

Preferred Qualifications

1+ years of Accounts Payable experienceAssociate’s Degree or equivalent education/experienceWork Environment & ScheduleLocated in Albany, NYPart of an established Accounts Payable team of 15+ professionalsStandard business hours: Monday–Friday, 8:00 AM – 4:30 PM, with a 30‑minute lunchBusiness casual dress codeStructured, collaborative environment with clear processes and supportWhy This Role Matters

This position is essential to keeping the organization’s operations running smoothly. Your accuracy, organization, and responsiveness will directly impact vendor relationships, internal teams, and financial integrity. It’s a great opportunity for an experienced AP professional who values stability, teamwork, and contributing to a larger mission.

Job Type & Location

This is a Permanent position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Mar 9, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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