8-4:30/5
Mon-Thur in office
Invoice Processing & Review (Approx. 6 Hours Daily)
Open and monitor the AP inbox for newly assigned invoices.
Review invoice details for accuracy and completeness.
Check historical entries in the ERP system to determine prior coding or approval paths.
If no historical reference exists, route invoice for appropriate approval.
Identify and flag errors or inconsistencies, especially from non-AP staff entries.
Communicate with departments to resolve discrepancies or missing information.
Ensure all entries follow established AP processes and compliance standards.
Maintain a quality control mindset treat each invoice as a checkpoint, not just data entry.
Keep ERP records updated and clean no cutting corners.
Track and follow up on invoices pending approval or clarification.
Check Processing & Mailing (Approx. 2 Hours Daily)
Print checks from ERP or payment system.
Stuff, sort, and prepare checks for mailing.

Throughout the Day
Proactively flag issues and follow up until resolved dont let problems sit.
Communicate clearly with both AP and non-AP staff to ensure smooth workflows.
Stay organized and adaptable in a fast-paced, hybrid AP environment.
Take initiative to improve or clarify processes when gaps are identified.
Participate in team discussions or huddles if applicable.

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