Job Title: Accounts Payable Associate

We are seeking a detail‑oriented and reliable Accounts Payable Associate to manage full‑cycle, high‑volume accounts payable in a fast‑paced, team‑oriented environment. This role involves accurate invoice processing, recordkeeping, and professional communication with internal teams and external vendors within the construction and mechanical services industry.

The ideal candidate is organized, deadline‑driven, and thrives in a structured workplace that values accuracy, collaboration, and long‑term stability. Upon conversion to a permanent role, the company offers 100% employer‑paid medical, dental, and vision insurance for the employee, discounted dependent coverage, a 4% 401(k) match, and two weeks of PTO.

MUST HAVE skills & Experience6+ months of accounts payable or office administration experienceHands‑on experience with full‑cycle accounts payable, from invoice intake to posting and paymentProven ability to process high volumes of invoices accurately and efficientlyStrong organizational skills with the ability to manage multiple prioritiesExcellent communication skills for interacting with vendors and internal staff via phone and emailProficiency in Microsoft Office, including ExcelReliable, consistent on‑site attendance and ability to adhere to a set scheduleExceptional attention to detail and accuracy in data entry and documentationKey ResponsibilitiesManage the full lifecycle of accounts payable, from invoice receipt through posting in the accounting systemProcess approximately 1,000 invoices per month with a high level of accuracy and timelinessReview invoices received through a centralized AP email inbox, verify invoice details, and post transactions in Spectrum or similar accounting softwareMatch invoices to purchase orders when applicable and resolve discrepancies with internal teams or vendorsSupport twice‑monthly check runs, including payment preparation, review, and organizationAssist with month‑end accounts payable closing activitiesServe as the primary point of contact for vendor and payable‑related phone calls, responding promptly and professionallyAssist with subcontract administration tasks as neededMaintain well‑organized, up‑to‑date accounts payable files and documentationPerform data entry for invoices and vendor records with strong attention to detailSupport general accounting and administrative tasks related to accounts payableCollaborate closely with team members in a fast‑paced, close‑knit office environmentPreferred QualificationsExperience in construction, HVAC, mechanical, or project‑based industriesExperience with vendor setup and maintenanceFamiliarity with purchase order processes and invoice matchingStrong customer service mindset when working with vendors and internal teamsComfort working in a fast‑paced, team‑focused environmentInterest in long‑term growth within a family‑owned, low‑turnover organization
Job Type & Location

This is a Contract to Hire position based out of Knoxville, TN.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Knoxville,TN.

Application Deadline

This position is anticipated to close on May 7, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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