Description

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•\tTransaction Management\no\tCoordinate with Accounts Payable Supervisor to provide seamless AP workflow\no\tReceive and process vendor invoices within 48 hours of receipt\no\tValidate accurate general ledger account coding and data entry\no\tObtain proper invoice approval of invoices using INDEX software\no\tResearch and respond to email mailbox within 48 hours of receipt depending on urgency\no\tObtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly\no\tReview and reconcile vendor statements, and resolve outstanding items\no\tMaintain proper storage of payables items using INDEX imaging system\no\tObtain proper invoice approvals\no\tClear portals\no\tClean up and reconcile aging report weekly\n\n•\tPayment Management\no\tCoordinate with Accounts Payable Supervisor to provide seamless AP workflow\no\tPrepare accounts payables weekly/daily and manual payment cycles as required\no\tApply manual payments/drafts to invoices\no\tProcess payments timely via corresponding payment methods\no\tProcess voids, stop payments, and resolve payment issues or payment status \no\tProcess and resolve daily bank exception report before bank cut-off time\no\tCorPay enrollment updates\n\n•\tVendor Management\no\tCoordinate with Accounts Payable Supervisor to provide seamless AP workflow\no\tMaintain vendor database to include vendor adds and changes\no\tObtain IRS vendor TIN matching and store in FB\no\tReceive and process vendor invoices within 48 hours of receipt\no\tCorPay initial vendor enrollment\no\tWork with team to develop and implement an Enterprise Vendor solution to serve all IMC dept\no\tDiscovery and development of an AI OCR AP solution to automate the transaction entry process\n\n•\tAdditional Responsibilities\no\tAssist clients and managers with items of concern such as questions regarding expenses, vendors, etc.\no\tAssist with special projects as assigned\no\tApply a team approach to completion of all month end reporting tasks\no\tWeekly and monthly accounts payable reconciliations\no\tWork vendor statements\no\tConduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values\no\tPerform other duties as assigned

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Skills

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Accounts payable, Invoice processing, Accounting, Invoicing, Reconciliation, Payable, Microsoft excel, Data entry, Reporting, Microsoft office, Accounts receivable, Purchase order, Three way matching, Customer service, Invoice reconciliation

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Top Skills Details

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Accounts payable,Invoice processing,Accounting,Invoicing,Reconciliation,Payable,Microsoft excel,Data entry

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Additional Skills & Qualifications

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•\tExperience in Accounts Payable or similar role\n•\tStrong knowledge of accounts payable and accounting \n•\tAbility to communicate effectively with customers and vendors\n•\tExperience using financial software\n•\tExcellent organization and time management skills\n•\tExcellent attention to detail and strong problem-solving skills\n•\tExcellent interpersonal skills and ability to work in a team environment\n•\tFlexible and able to adapt to sudden changes in priority\n•\tEffectively understand and use tools/methodologies\n•\tFull understanding of and processing experience with INDEX and Great Plains accounting\n•\tDemonstrated ability to thrive in a fast-paced environment

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Experience Level

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Entry Level

\n\t\t\t\t\tJob Type & Location

This is a Contract to Hire position based out of Collierville, TN.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Collierville,TN.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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