Accounts Payable Associate Job Description As an Accounts Payable Associate, you will be responsible for facilitating all daily functions related to accounts payable. Your role will involve efficient and accurate processing of tasks, providing customer service, conducting research, and executing journal entries with meticulous attention to detail and deadlines. Responsibilities + Process vendor and supplier invoices multiple times a day, ensuring accuracy. + Post and reconcile supplier payments via check, ACH, and virtual credit card. + Manage prepayments, ensuring deadlines are met and journal entries are accurate. + Communicate effectively with partners to resolve credit holds. + Maintain supplier accounts by working closely with suppliers. + Research and assist with repayment for checks not cleared. + Resolve new and duplicate suppliers, ensuring W-9s are on file. + Complete 1099 forms accurately. + Enter credit memos into the accounting system using hard copy, email, and Kodak Imaging software. + Understand data entry implications on ERP and financial systems. + Update and verify name, address, payment information, credit, and payment terms. + Follow appropriate controls and maintain approval thresholds. + Manage incoming emails to various mailboxes. + Partner with internal business units to ensure smooth operations. Essential Skills + Accounts payable experience + Accounting knowledge + Journal entry proficiency + Reconciliation skills + Proficiency in Microsoft Excel + Invoice processing capabilities + Data entry accuracy Additional Skills & Qualifications + Mentorship experience, including leading team projects or training employees. + Minimum of 3-5 years of accounts payable experience, especially dealing with vendors. + Strong communication skills via email and phone. + Associates Degree in Accounting or Finance. + Experience with Google Docs, specifically Google Sheets. + Experience with journal entries. Work Environment This position offers an hourly rate in the range of $21-$24. Initially, you will start working in the office five days a week, with the potential to transition to a hybrid work model. Pay and Benefits The pay range for this position is $21.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Appleton,WI. Application Deadline This position is anticipated to close on Jul 15, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.