PJ Helicopters is a family-run, world class, precision helicopter lift service operating nationwide. Since 1970, PJ Helicopters has focused heavily on customer satisfaction and safety to reliably deliver. With over 30 aircraft, PJH primarily serves the utility, forestry, and construction industries.
Additional industry sectors we regularly fly for and with includes: defense support, research and development, experimental flight testing, data acquisition, film-making, hydroelectric construction, oil and gas, communication, aerospace testing and development, and much more.
About this RolePJ Helicopters is seeking a highly organized and detail-oriented individual to join our Finance and Accounting team as a Receipt & Transaction Reconciliation Assistant. This role is responsible for ensuring the timely and accurate reconciliation of credit card and fuel card transactions with submitted receipts, monitoring compliance with internal expense policies, and supporting continuous process improvement—including automation and AI initiatives.
What You'll Do Receipt Management & MatchingMonitor daily transactions from PCard and WEX Fuel Card programsReview incoming receipts submitted via email and match them to transactionsEnsure receipts are labeled using the correct formatIdentify missing or mismatched receipts and follow up with employees to resolve discrepanciesPolicy Compliance OversightReview receipts for policy compliance, including:Meal/entertainment attendee documentationPersonal charges and taxable fringe benefitsUnusual or suspicious activityEscalate policy violations to Payroll, HR, or Finance as appropriateAffidavit Process ManagementTrack unrecoverable receipts and initiate affidavit collection from cardholdersMaintain records of submitted affidavits and follow through to resolutionData Accuracy & ReportingMaintain organized logs of transactions, receipts, and exception itemsAssist in preparing reports for Finance and internal auditsData Accuracy & ReportingMaintain organized logs of transactions, receipts, and exception itemsProvide regular reporting to department managers on process adherence, including missing receipts, late submissions, and policy exceptions for their teamsAssist in preparing reports for Finance leadership and internal auditsCard Receipt Training & SupportProvide onboarding training for new hires on proper credit card and fuel card receipt submission, including formatting, deadlines, and usage policiesDeliver training to existing employees as needed to address non-compliance or frequent errorsServe as a point of contact for receipt-related questions and ensure employees understand the affidavit process and policy expectations What You'll Bring 2+ years of experience in accounting, administrative support, or expense management rolesStrong attention to detail and ability to identify errors and inconsistenciesExcellent organizational and time-management skillsProficient in Microsoft Excel and comfortable with digital tools (PDF scanners, email workflows, etc.)Familiarity with corporate card programs (e.g., PCard, WEX) a plusExperience with AI tools, OCR, or automation systems a bonus but not requiredStrong written communication skills and professionalism in following up with team members What You'll Get MedicalDentalVision401k Compensation Range The anticipated compensation for this position is USD $25.00/Hr. - USD $30.00/Hr. depending on experience and qualifications. Equal Opportunity EmployerAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.
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