Description

The Accounting Specialist plays a vital role in the financial operations of the organization by providing comprehensive support across various aspects of accounting for all entities. This position is responsible for managing accounts payable, supporting client billing and collections, and maintaining accurate financial records. The ideal candidate is detail-oriented, proactive, and possesses strong communication skills to effectively collaborate with internal teams and external partners.

This role requires coordination with project managers, vendors, subcontractors, and clients to facilitate smooth financial workflows and uphold high standards of fiscal responsibility across the organization.

Duties and Responsibilities

•\tInvolved in nearly all aspects of accounting as needed for all entities.

•\tManage the accounts’ payable functions.

•\tContribute to the preparation of the bill pay report and support the bill approval workflow by gathering necessary documentation and facilitating communication with approvers.

•\tLead expense management process.

•\tSupport the preparation of client invoices by compiling necessary project data and coordinating with project managers to finalize billing details.

•\tManage collections process.

•\tManage banking and credit card reconciliations.

•\tEnter financial transactions into accounting software accurately and timely.

•\tPrepare inter-company billing and transactions.

•\tManage document retention to ensure all required documents are appropriately named and saved.

•\tAssist in the production of ad hoc reports and special accounting projects.

•\tAssist in month, quarter and year end closing processes.

•\tContinuous investigation into process improvements.

•\tEnsure accurate financial records and compliance with company policies.

•\tEffectively communicate with vendors, subcontractors, and clients.

Basic Job Requirements

•\tProven Bookkeeping/Accounting Experience with QuickBooks/Quicken Software.

•\tExperience with construction project AIA billing.

•\tAbility to maintain confidentiality in all matters.

•\tWorking understanding of accounting controls and procedures.

•\tExcellent time management skills, with ability to prioritize work.

•\tSkilled problem solver with ability to work independently.

•\tStrong organizational and planning skills in a fast-paced environment.

•\tAbility to communicate clearly and efficiently.

•\tA creative mind with an ability to suggest improvements.

•\tProficiency in MS Office.

•\tHigh School diploma.

Preferred Job Requirements

•\tBSc/BA in office administration or relevant field is preferred.

•\tExperience in Construction Industry is preferred.

•\tExperience with Knowify software or AutoDesk Solutions.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cincinnati,OH.

Application Deadline

This position is anticipated to close on Jul 24, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.