POSITION: Accounting Assistant

DEPARTMENT: Finance

REPORTS TO: Finance Manager/Director of Finance

FLSA STATUS: Salaried, Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

The Accounting Assistant supports the Finance Manager in performing a variety of accounting and administrative tasks, with a primary focus on accounts payable, nonprofit organization (NPO) reporting, payroll, and financial data entry for multiple entertainment venues in Grand Rapids, MI. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

Manage the full accounts payable cycle, including:Receiving and verifying invoices for appropriate approvals.Recording, processing, and tracking purchase ordersCoding and entering invoices accurately.Performing weekly vendor payments.Collecting month-end vendor statements and collaborating with department managers to ensure timely invoice processing.Processing and entering employee expense reports.Assisting in the transition of vendors to ACH payment methods.Onboarding new vendors and customers into the accounting software.Maintain records of monthly event folders and input related NPO data into tracking spreadsheets.Prepare and enter individual NPO commission reports into D365 for approval by the 3rd business day of each month.Extracting sales, discounts, and event reports from Clover.Enter gratuities into ABI as needed, primarily for the concessions department.Payroll processing, including reconciling hours, tips and retro pay.Perform other duties as assigned by management.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Minimum of 2 years of experience in an accounts payable or related accounting role preferredAn equivalent combination of education and relevant experience will be considered.

Skills and Abilities

Strong knowledge of accounts payable procedures and general accounting principlesHigh attention to detail and organizational skillsAbility to work collaboratively across departments and with external vendorsStrong communication and interpersonal skillsCommitment to delivering excellent customer serviceProficiency in Microsoft Office Suite, particularly Excel and WordExperience with accounting software; familiarity with systems such as D365, Clover, and ABI is a plus.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site at Van Andel Arena

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.