Accounting and Administrative Assistant Job ID 240597 Posted 29-Oct-2025 Service line Advisory Segment Role type Full-time Areas of Interest Accounting/Finance, Administrative Location(s) Paris - Ile-de-France - France We are seeking a highly organized and detail-oriented Accounting and Administrative Assistant to provide comprehensive accounting and administrative support, with a strong focus on supporting our French operations. The ideal candidate will be fluent in French (both written and spoken), possess excellent communication skills, and thrive in a dynamic and fast-paced environment. This role requires a proactive approach, the ability to manage multiple tasks simultaneously, prioritize effectively, and maintain confidentiality. **Responsibilities:** + **Financial Support:** + Invoice coding, ensuring accurate and timely processing of invoices. + Processing manual payments. + Participation in the loan drawdown process, assisting with documentation and coordination. + Vendor call-back management, ensuring timely and accurate communication with vendors. + **French HR & Compliance Support:** + Coordinate with the French HR department, including sending emails to the team and assisting with administrative tasks. + Organize and support French employee elections for the work council. + Manage the mandatory posting of French labor law rulings in the office. + **Office Management & Communication:** + Manage physical mail, including sorting, distributing, scanning, and dispatching. + Manage and maintain the document library for regulatory material and local GAAP reference books. + Welcoming visitors. + Managing access to the office for visitors and new joiners, including badge management. + Meeting room setup, booking and management. + Manage office supplies, ensuring adequate inventory and ordering as needed. + **Training Coordination (French Team):** + Organize and coordinate training programs for the French team, including: + Contacting relevant training schools and providers. + Negotiating fees and contracts. + Preparing a shortlist of training options per theme. + Identifying and securing appropriate training groups and dates. + Follow up on training participation, including: + Managing sign-up sheets. + Coordinating with HR regarding training requirements. + Following up on training obligations and ensuring completion. + **Hardware Management (French HQ Liaison):** + Manage hardware inventory and requests, coordinating with the French HQ for telephones, computers, screens, and other equipment. **Qualifications:** + **Education:** High school diploma or equivalent required. + **Experience:** Minimum 2 years of experience in an administrative support role, preferably supporting a French-speaking team or office. + **Skills:** + **Fluency in French (written and spoken) is essential.** + Working knowledge of English + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. + Excellent organizational and time management skills. + Strong written and verbal communication skills. + Ability to prioritize tasks and manage multiple projects simultaneously. + Attention to detail and accuracy. + Professional demeanor and ability to maintain confidentiality. + Ability to work independently and as part of a team. + Excellent interpersonal skills. + Experience with invoice coding is a plus. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)