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Responsible for auditing reimbursable employee expenses to ensure compliance with company policies, identifying and resolving discrepancies, and assisting with data cleanup and maintenance in the procurement system. This role involves analyzing business requirements, managing procurement software, troubleshooting issues, and collaborating with stakeholders to improve system functionality. Responsible for ensuring procurement systems align with organizational goals, enhances user experience, and supports data-driven decision-making through accurate reporting and analytics.

ACCOUNTS PAYABLE EXPENSE ANALYST

JOB RESPONSIBILITIES 

Expense Management Tool

Audit and review high risk reimbursable expense reports for accuracy, compliance, and policy adherence.Develop solutions by evaluating business process options and workflow solutionsProvide technical support for the audit tool and ongoing configurations which includes testingTest software revisions and releases for usability (UAT) and functionality (SIT) against business and one’s own expectations.  Document test script failures; working outside the test script, apply experience of real-world situations and document failures.  Provide feedback to software release team. Troubleshoot system errors with Internal IT and software providerCollaborate with various teams such as purchasing card administrators, IT, audit, and security teams to ensure that the tool is operating effectively and efficiently according to business requirementsAssist with enhancing and enforcing policies surrounding expense managementAssist supplier with recommendations to enhance the software tool and/or processesAssess program control effectiveness, periodic risk assessments, and control modificationsProvide internal customer support for the expense program

Procurement system

Monitor and manage invoice aging reports to ensure timely processing and resolution of unapproved invoicesPerform routine cleanup tasks within the procurement system (e.g., supplier records, duplicate entries)Assist in standardizing procurement data and maintaining accurate records to support reporting and analytics.Identify bottlenecks in the invoicing process and collaborate with stakeholders to improve efficiency and reduce aging.Generate reports and dashboards to track compliance metrics and highlight opportunities for improvement.

Data Analysis                                              

Complete extensive data analysis looking for invoice and transactions anomaliesAnalyze expense management compliance activity to provide management with opportunities for improvementGenerate and distribute leadership reports

Communication and Training         

Send correspondence for non-compliance follow-upEducate employees on policies or standardsProvide guidance on user errors (expense report creation and invoice workflow)Identify training needs and make recommendations for functionality and business process improvementsDevelopment of various training documentsGeneration and distribution of leadership reportsTakes initiative as an independent worker by being organized, detailed-oriented and prioritizing workParticipate in internal audits as needed.This description is not an all-inclusive list of the essential functions or duties related to this job.  

MINIMUM REQUIREMENTS

Education

Bachelor’s degree in business, finance or Management Information Systems; 4 years of experience will be considered in lieu of degree.

Experience

Two (2) years of professional experience in business data analysis or with an expense management audit tool or procurement software

Knowledge, Skills and Abilities

Excellent customer service, oral, and written communications skillsAdvanced Microsoft Excel and WordProficient analytical, investigative, and problem-solving skillsKnowledge in operational business processes and systemsAbility to pro-actively collect and analyze data to support company goalsAbility to successfully manage multiple requests in a deadline-driven environmentAbility to develop ad hoc reports and analyses with minimal directionProficient in PowerPoint presentationsAbility to travel as needed

WORK CONDITIONS

Work EnvironmentWork indoors during all seasonsComply with Corporate dress code policyWork PosturesSitting continuously for many hours per day, up to 6 hours per dayClimbing stairs to access buildings frequentlyPhysical DemandsPhysical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usageWork HoursWorking beyond “standard” hours as the need arises that may include nights and weekendsTravel up to 10%

Postal Code: 77019

Category (Portal Searching): Finance and Accounting

Job Location: US-TX - Houston