Job Description

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ABOUT OUR DEPARTMENT / TEAM

 

The Accounts Payable Officer play a key is oversees the everyday activities MC and direct expenses, prepares the related reports and information.

 

THE IMPACT OF THIS ROLE 

 

Will impact the daily activities MC and direct expenses posting, also ensuring AP aging age. 

 

KEY RESPONSIBILITIES

 

Make the necessary arrangements for the issuance of cheques when payment is requested urgently.Verify that the journal entries in the Payable Vouchers are accurate and timely.Cheques prepared are done so according to hotel procedures and are attached with supporting documentation like an Invoice, PO, PR, goods received note.Supporting evidence such as invoices are stamped as "PAID" when submitting payment cheques for signature.Verify address and payment amounts on cheques with Payment Vouchers and Cheque Requisitions.

 

Verify the vendor employees who come to the hotel to collect payment before issuing the cheque to them.Verify invoices received from vendors and ensure that Department Heads endorse all invoices before payment. Review all bookings made in the Accounts Payable Sub Ledger by the Accounts Payable Clerk and verify that there are no delays or late payments.Verify that bookings in the Cash Disbursement Journal are proper.Verify Accounts Payable Sub Ledger and General Ledger balances agree.Properly monitor the issuance of checks and safeguard all unused checks.  Verify duties are performed according to hotel procedures. Any problems should be reported to a supervisor.Other duties as instructed by a superior.