Position Details Position Information Department Hatfield Marine Sci Ctr (RMS) Position Title Academic Wage Appt - Hourly Job Title Academic Wage-Hourly: Site Coordinator - Port Orford Field Station Appointment Type Academic Wage Job Location Port Orford Benefits Eligible Not benefits eligible Remote or Hybrid option? Job Summary Hatfield Marine Science Center is seeking an hourly Academic Wage: Port Orford Field Station Site Coordinator. This is a part-time (.25 FTE ), 12-month, fixed-term position. This position is anticipated to last approximately one year and is located in Port Orford, Oregon. The Port Orford Field Station Site Coordinator, stationed at Oregon State University’s Port Orford Field Station, is responsible for overseeing the daily operations of the research field station facility. The Station Manager is administratively managed by HMSC DRI administration and reports to the Associate Director of Research Support at Hatfield. Commitment to inclusive excellence: Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out research and outreach programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : •Top 1.4% university in the world •More research funding than all public universities in Oregon combined •1 of 3 land, sea, space and sun grant universities in the U.S. •2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties •7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone •100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates •35k+ students including more than 2.3k international students and 10k students of color •217k+ alumni worldwide •For more interesting facts about OSU visit:https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including: •Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. •Free confidential mental health and emotional support services, and counseling resources. •Retirement savings paid by the university. •A generous paid leave package, including holidays, vacation and sick leave. •Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. •Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. •Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU . Key Responsibilities FACILITY OPERATIONS -85% + Coordinate Shared Use Facilities- housing, classroom, labs, and scuba fill station + Respond to station use requests and manage use schedules and housing assignments. + Collect required documentation. + Review use expectations and check-in/out procedures with all guests. + Manage and maintain inventory of consumable supplies such as paper products and cleaning supplies. Purchase necessary supplies as needed. + Coordinate the use of the SCUBA compressed air fill station in accordance with OSU Scientific Diving Program policies and industry best practices- training provided. + Provide oversight and coordination for OSU small boats housed at the field station. + Responsible for station administrative roles + Track billing information for use of housing, classroom, labs, and scuba fill station spaces + In partnership with Associate Director of Marine Research Support, prepare and submit invoices and expense reports in ( RELMS , BennyBuy, Accounts Payable, Concur) + Foster an inclusive environment for all residents, students, and visitors/guests. FACILITY SAFETY - 10% + Manage facility access, key inventory, access control, and security protocols. + Facilitate communications between visiting dive and boating projects and OSU’s Dive and Boating Safety Officers as needed. + After-hours on-call primary contact for lock-outs, emergencies, and critical situations. + Support OSU safety policies and standards and emergency management plans. FACILITY MAINTENANCE -5% + Responsible for coordinating with janitorial services and landscaping services providers, any specially contracted services, and the HMSC Facilities team for general maintenance, repairs, and upkeep of facilities and grounds. What You Will Need + Bachelors degree in a relevant field OR an appropriate combination of education and experience applicable to the role. + A minimum of 2 years’ experience managing an office, lab, or field station or relevant administrative management experience in the performance of duties related to scheduling and billing + Proficiency in Microsoft Office Suite (with emphasis on Excel, Word, Outlook, and Teams), databases, and hybrid meeting platforms such as Zoom + Demonstrated ability to work independently and as part of a team + Outstanding organizational skills and excellent judgment, with a high level of self-motivation and accountability + Must have the ability to work occasional irregular hours, including night and weekend work. + Ability to foster an inclusive environment and respect all backgrounds, ideas and perspectives. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Experience in service operations; encompassing operations management, customer service, event management, service contracting, and housing/tenant management, facilities operations, and coordination of maintenance and upkeep. + Experience working with and supporting diverse populations, university students, or others in an educational or similar setting. + Basic Life Support ( CPR /First Aid/ AED ) certification-training provided. + Certified SCUBA diver with fill station experience Familiarity with Port Orford, Southern coastal Oregon, and the surrounding community. Working Conditions / Work Schedule + This position is based in an office environment at the Port Orford Field Station. It requires some weekend, evening, and early morning commitments, on-call responsibilities, and may involve working during emergencies, university closures, and holidays. + The position is based at the OSU Port Orford Field Station in Port Orford, Oregon, a rural community with limited services located in the tsunami hazard zone. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $23.53 - $39.94 Link to Position Description https://jobs.oregonstate.edu/position\_descriptions/171374 Posting Detail Information Posting Number P09342UF Number of Vacancies 1 Anticipated Appointment Begin Date 10/01/2025 Anticipated Appointment End Date 10/01/2026 Posting Date 08/11/2025 Full Consideration Date Closing Date 08/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Cinamon.Moffet@oregonstate.edu We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu. Supplemental Questions Read More at: https://jobs.oregonstate.edu/postings/171446 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.